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IT governance roundup for June-August

Portfolio meetings were sporadic during the summer. Below are roundups of all the meetings that took place since June.

Teaching and Learning Portfolio

June 9 • The group discussed a proposal to join Unizin, a higher-education consortium focused on teaching and learning technology and learning analytics. The collaboration uses many of the teaching technologies already in place at the University of Utah, plus is looking to extract meaningful learning analytics through a data warehouse. There were several positive factors that led the group to support asking the Operational IT Committee to consider the Unizin proposal. Read the full summary here.

July and August meetings were not held.

Infrastructure Portfolio

June 11 •  Rick Forster, Associate Dean for Research and Graduate Studies in the College of Social and Behavioral Sciences, joined the portfolio. Dan Bowden gave updates on the Payment Card Industry report on compliance as well as an initial schedule for talking with groups about proposed security rule changes. Steve Dean broke down the tasks assigned to the three One Network subgroups, and shared some concerns about members being overly concerned about the project’s funding. Items from UIT’s Unified Communications group that need to go through governance will now report to the Infrastructure Portfolio. Caprice Post explained the rollout plan for Box cloud storage. Read the full summary here.

August 13 • The group was updated on progress with upgrading the campus distributed antenna system, which provides cellular coverage across campus and in buildings. A review of the DAS system is underway. There was also an update on the Infoblox IP management system being tested before wider release. Updates regarding the One Network initiative and Box cloud storage communications plan were given. Read the full summary here.

Operational IT Committee

June 19 • Steve Corbató told the group the Adobe campus agreement had been signed and a communications effort was underway. The group discussed an opportunity for the University to join a higher-education consortium called Unizin that focuses on teaching and learning technologies and learning analytics. Read the full summary here.

University Support Services

July 16 • Several faculty representatives have joined the portfolio: Mollie Cummins, from the College of Nursing; Ed Davies, from the College of Humanities; and Andrea Rorrer, from the College of Education. Debbie Rakhsha updated the group on the progress of several projects, and said there is a project to overhaul the Campus Information Systems (CIS) interface just getting started. The group agreed to change the completion percentage at which projects would no longer remain on the prioritization list, changing it from 90 percent to 80 percent. A new prioritization list was approved. Pat Hanna introduced a number of revisions to the way the group will review and prioritize requests. The group will start using tiers for ranking rather than a numbered list. There will also be more information requested about the reasoning for requesting a project, and if a department is seeking a third-party software integration those should come through the portfolio. Future project requests must be submitted by the first day of the month in order to be considered during that month's meeting. The portfolio was briefed about the procure to pay project, and will be given more information as it becomes available. Read the full summary here.

Last Updated: 4/13/21