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Strategic Information Technology Committee

Purpose and authority

The Strategic Information Technology Committee (SITC) is entrusted with raising, hearing, and discussing IT issues that affect significant portions of the University of Utah community or cross multiple areas of oversight. The SITC is expected to make recommendations to the President’s Executive Leadership Team based on a consensus opinion of the majority of the major campus academic and administrative units, and in the best interests of the University of Utah as a whole.

Mission, scope and key goals

The SITC considers technology-related issues brought forth by faculty, students, staff, and researchers and seeks solutions that align with the University’s mission and strategic goals, as well as represent the most appropriate decision for the University at large.

Scope

SITC considers programs, policy and initiatives that address central architecture, new technologies, funding, strategic and enterprise programs, and projects affecting units campus-wide, such as:

  • IT that UIT does not control
  • Technical architecture
  • Data architecture
  • Campus-wide IT policy
  • New, current and retired UIT services (strategic fit, funding)
  • Ubiquitous, commodity services
  • Regulatory change and compliance
  • Enterprise projects (big, strategic, cross-functional)
  • UIT Strategic Plans, Scope
  • Special central infrastructure and ERP needs
  • Security plans and issues
  • Application integration into central systems

Out of scope issues include, but are not limited to:

  • Strategic priorities of the functional groups such as Student, Finance, HR, and other campus-wide applications
  • Individual administrative and academic needs that are not common services
  • Scheduling and managing UIT resources and operational decisions
  • Functional and technical specifications for specific projects (applications)

Goals

  • Analyze, vet and obtain consensus on recommendations for the president’s executive committee
  • Charter targeted ad hoc working groups to explore and pose solutions
  • Manage, approve, recommend campus IT services and university architecture (apps, data, infrastructure, process)
  • Obtain campus-wide input
  • Approve campus IT Strategic Plan
  • Analyze and make recommendations on Total IT spend
  • Take action on IT Risks
  • Develop unified plans among IT groups on campus

Membership

Chair: Amy Wildermuth, Professor, Quinney College of Law & associate vice president for faculty

Cathy Anderson Associate vice president of Budget and Planning
Melissa Bernstein Director, Faust Law Library
Kirsten Butcher Associate professor and director of the Center for the Advancement of Technology in Education
Holly Christmas Web developer, College of Fine Arts
James Elder Web systems manager, Continuing Education & Community Engagement
Aaron Fogelson Associate dean of research & professor, Department of Mathematics
Bo Foreman Associate professor, College of Health
Demian Hanks IT director, College of Social & Behavioral Science; voting member
James Herron Associate professor and associate dean for Student Affairs, College of Pharmacy
Steve Hess Chief information officer, University Information Technology
John Horel Professor, Department of Atmospheric Sciences
Jakob Jensen Associate dean of research, College of Humanities
Mike Kirby Associate director, School of Computing; voting member
Nancy Lombardo Associate director for IT, Eccles Health Sciences Library
Harish Maringanti Associate dean for IT and Digital Library Services, Marriott Library; voting member
Ken Nye Director of Business Services, Facilities Management; voting member
Andrew Olson Assistant professor, School of Dentistry
Mary Parker

Associate vice president of Enrollment Management; voting member

Kevin Runolfson Assistant dean, College of Nursing
Ryan Smith Associate dean, College of Architecture + Planning
Rick Smith HR director of Health Sciences
Mike Strong Chief medical information officer; voting member
Jess Taverna Director of undergraduate programs, Eccles School of Business; voting member
Jim Turnbull Chief information officer, Hospitals and Clinics
Jeff West Associate vice president, Financial and Business Services
Rob White IT director, Continuing Education & Community Engagement
Joanne Yaffe Professor, College of Social Work

The voting rights (and thus the voting representative) will rotate among each of the areas every year.

Responsibilities, roles and duties

All representatives are expected to review governance documents and participate in the evaluation and recommendation phases of the process. Representatives are also asked to act as the first line of communication regarding IT governance to the rest of their academic or administrative unit. Voting representatives will contact the non-voting representatives in their bloc and other knowledgeable stakeholders in their unit to gather input for the full SITC. Voting members are expected to attend all SITC meetings and to cast a vote that represents the collective view of the bloc he or she represents. Members also may be asked to serve on ad hoc committees or to find suitable stakeholders to serve on ad hoc committees.

Tenure/duration

Representatives serve on the SITC at the discretion of the dean or director of his or her academic or administrative unit. There is no specified minimum requirement or maximum limit.

Agenda and meetings

The SITC agenda is gathered and prepared by a governance liaison within University Information Technology and approved by the SITC Chair. The committee meets once a quarter, but may meet more frequently or hold virtual votes if necessary. The meetings are considered open, though space may be limited based on location.

Reporting

Written agendas and meeting minutes are prepared by a governance liaison within University Information Technology and posted publicly on the Chief Information Officer’s website.

Further detail

Additional information related to ongoing governance committee operations can be found in the operating guidelines.

Modifications

Changes to this charter must be approved either by the Strategic Information Technology Committee or the President’s Executive Leadership Team.

Questions or Comments?

Contact Scott Sherman, special assistant to the CIO.

SITC Operating Guidelines

Questions or comments concerning IT governance?
Please email Scott Sherman.

Approved Documents

Meetings


Next meeting: Tuesday, July 18, 2017. 2:00 p.m. - 4:00 p.m., Dumke Conference Room, Eccles Broadcast Center.


June 2017 

No meeting


May 16, 2017 

Agenda

Summary


April 2017 

No meeting


March 21, 2017

Agenda

Summary


February 2017

No meeting


January 17, 2017

Agenda

Summary


December 2016

No meeting


November 15, 2016

Agenda

Summary


October 2016

No meeting


September 20, 2016

Agenda

Summary


August 2016

No meeting


July 13, 2016

Agenda

Summary


May 25, 2016

Agenda

Summary


Last Updated: 6/21/17