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IT Governance roundup for June

Teaching and Learning Portfolio

May 31 • Agenda Summary

  • Adam Stewart, associate director of operations for Teaching & Learning Technologies (TLT), presented the idea to remove Blu-Ray players from the basic classroom installation and refurbishment based on usage data pulled from Milton Bennion Hall showing low usage. After considering the best way to handle this transition, the portfolio decided TLT should move forward with its upcoming installations/refurbishments but to hold off on installing or buying any additional Blu-Ray players, and to post signage with each installation so instructors are aware Blu-Ray players can still be requested if necessary.
  • Dave Packham, UMail and collaboration manager for UIT Network and Communications Infrastructure, did a live demonstration of the Office365 tool for the portfolio. Jon Thomas, TLT director, made clear to the portfolio O365 has not yet been rolled out campus-wide.
  • Jihoon Yoo, senior developer for TLT, presented an initial mockup design for the Canvas Gradepush project. Once implemented, this feature will provide faculty/instructors with the ability to move all grades within Canvas over to PeopleSoft in a secure, user-friendly way. The portfolio gave Yoo some feedback on ways to improve the design, and Cory Stokes, UOnline director and associate dean for Undergraduate Studies, recommended meeting with the Registrar's Office to get their input and feedback, as well.

Architecture and New Technology Committee (ANTC)

June 26 • Agenda

  • Dr. Randall (Randy) J. Arvay, the U's new chief information security officer (CISO), briefly introduced himself to the committee.
  • Matt Irsik, Marriott Library director for user support and computing services, presented the findings and recommendations from the ad hoc group tasked with evaluating how the university can better collect lab usage statistics. The committee voted to approve the recommendation, which states: 1) funding for the lab statistics tool should be centrally funded; 2) there will be three administrative groups for collecting the data; and 3) the tool and process should be in place by August 24, 2017.
  • Clayton Barlow, associate director for Enterprise Architecture, gave an update on the Software Anywhere working group and its findings thus far. The committee voted to approve: releasing student computing funds previously set aside for groups with software virtualization solutions; allowing the Software Anywhere group to continue working towards an architectural recommendation; and creating a separate working group that will look to create a more consistent experience for students regarding software.
  • Mike Ekstrom, director for Network & Communications Infrastructure, gave an update on UMail, explaining that the student migration to O365 is complete, and showing a targeted date of FY2019 for the majority of UMail accounts to be moved to O365. Ekstrom also addressed some questions from a prior meeting, covering mailbox sizes, online archives, and current processing of bulk email.
  • Jim Livingston, Chief Technology Officer, updated the group on the campus-wide printing effort, which has developed into an RFP that is targeted to be released this week. 
  • A few items were mentioned during the open floor, including suggestions for future meeting topics, and a reminder that Kronos will be upgraded July 16.

Strategic Information Technology Committee (SITC)

  • SITC did not meet in June. The next SITC meeting will be held on Tuesday, July 18, from 2:00 p.m. - 4:00 p.m. in the Eccles Broadcast Center, Dumke Room.
Last Updated: 6/14/19