IT governance roundup

Teaching and Learning Portfolio

September 27 • Agenda • Summary

• Paul Burrows, TLT information architect, gave an update on the new timeline for Learning Spaces/student computing fees. The process is being compressed from 20 weeks to 10 weeks. Burrows walked through the new timeline and explained that due to a software retirement, groups next year will need to request funds through a spreadsheet Burrows has created (vs. the online form). The spreadsheet will mimic the online form.
• Jon Thomas, TLT director, led a discussion on how to raise awareness with faculty about the many teaching tools TLT has available.
• Adam Stewart, TLT associate director, showed a demo of MediaSpace, which is a tool that integrates with the Kaltura video streaming tool within Canvas.
• Thomas walked through the new TLT website and asked the portfolio for initial feedback.
• Patrick Tripeny, Director for the Center for Teaching and Learning Excellence (CTLE) and professor in the College of Architecture, told the group about a recent teaching experience in which he observed improvements in student collaborative work after moving his class from a large auditorium-style lecture room to a much smaller workspace with movable tables and chairs.

Architecture and New Technology Committee (ANTC)

October 23 • Agenda • Summary

• Jon Thomas, TLT director, gave an update on a governance-approved task force collecting campus-wide computer lab usage statistics. The task force has a January 15, 2018 deadline, and will report its findings to the Strategic Information Technology Committee (SITC) in March 2018.
• Mike Ekstrom, director of Network and Communications Infrastructure, gave an update on changes to emergency 911 services that comply with Senate Bill 14. The bill requires businesses to provide direct 911 dialing without an additional digit or prefix, and calls for the maintenance of a location database that gives emergency personnel the exact location of the caller. Ekstrom said that UIT continues to adopt software-based phone solutions and make customers using "soft phones," i.e., phones that allow users to make calls over the internet from a computer or other smart device, aware of risks and fair expectations.
• Chris Stucker, associate director of IT for Facilities Management (FM), reviewed current infrastructure of campus security cameras and discussed future installation plans. Stucker noted that Avigilon Control Center surveillance software has received a technology upgrade, and that FM is in the process of drafting policies and provisions to bring 6,000-plus cameras on the U Health Care side under FM purview.  
• Chief Information Security Officer Randy Arvay discussed ongoing information security projects, notably user access reviews led by the Identity & Access Management team in the Information Security Office (ISO).
• Clayton Barlow, associate director for Enterprise Architecture, reviewed recent topics discussed by the Architecture Community of Practice, including the leadership vision around its Point of Contact Database and partially moving the UConnect wireless network to RFC 1918 space. Barlow led a robust discussion on the security need behind blocking inbound ports trafficked by known threats, and the idea of creating a process to gain exceptions when a valid use case can be demonstrated.

Enterprise Web Advisory Council (EWAC)

• There was no EWAC meeting in October. The next EWAC meeting will be November 3, 2017, 1:00 p.m. - 2:30 p.m., Dumke Conference Room, Eccles Broadcast Center.

Strategic Information Technology Committee (SITC)

• There was no SITC meeting in October. The next SITC meeting will be November 28, 2017, 2:00 p.m. - 4:00 p.m., Dumke Conference Room, Eccles Broadcast Center.

 

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